9 Key Terms to Include in Your Group Coaching Terms of Use

Creating terms of use for your group coaching program is so important in establishing clear guidelines and expectations for your clients. Here are 9 key elements to include in your group coaching program terms of use:

1. Program Description:

Provide a detailed description of the group coaching program, including the scope of the program, topics covered, duration, format (e.g., online sessions, workshops), how long any sessions are, any materials or resources provided to participants, and any other deliverables.

2. Payment and Fees:

Make sure you clearly outline the payment terms, including fees, payment schedule, accepted payment methods, and any refund or cancellation policies.

3. Confidentiality:

Have provisions to protect the confidentiality of information shared during the group coaching sessions. Participants should agree not to disclose sensitive, proprietary, or personal information shared by other participants or the coach.

4. Code of Conduct:

Establish a code of conduct outlining expected behavior for participants, including respectful communication, and adherence to your program guidelines. Clearly define consequences for violations of the code of conduct, such as removal from the program.

5. Intellectual Property Rights:

Make sure you clearly explain who owns the intellectual property rights to the program materials, including any handouts, worksheets, or recordings provided to participants. Participants should agree not to reproduce, distribute, or sell program materials without permission. Don’t forget this step!

6. Disclaimer of Liability:

Include a disclaimer to minimize your liability. Encourage participants to consult with a qualified professional for personalized advice or assistance.

7. Termination, Refund, and Chargeback Policies:

Define the conditions under which either party can terminate the participant's involvement in the program, as well as any applicable refund policies.

8. Governing Law and Jurisdiction:

Specify the governing law and jurisdiction that will apply in case of disputes arising from the terms of use.

9. Amendment Clause:

Reserve the right to amend or update the terms of use as needed and specify how participants will be notified of any changes.

We highly recommend having a lawyer draft your group coaching contracts. They can help you properly include these key elements in your group coaching program terms of use, establish clear guidelines and expectations for participants, protect your intellectual property, and minimize potential conflicts or misunderstandings. And don’t forget to review and revise the terms regularly to make sure they’re still relevant and effective for your program!

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